Everything your crew needs.
Nothing they don't.
From PDF import to paid invoice — Hayvee handles the entire job lifecycle from the field. No office work required.
PDF in. Invoice out. All from the field.
This is what makes Hayvee different. Your crew does everything on-site — no office processing, no photo sorting, no retyping data.
Work Order PDF Auto-Import
Upload a work order PDF and AI parses it into a full work order — address, work type, instructions, everything. No retyping.
AI Task Generator
AI reads the work order and creates specific tasks with photo buckets. Winterization gets 19 buckets. Securing gets lock-specific buckets. Every task type is purpose-built.
Smart Photo Buckets
Each task has named photo slots — "Water Shutoff at Curb", "Front Door After". Crew taps the bucket, takes the photo. Photos are organized the moment they are captured.
On-Site Bid Creation
Find extra work? Tap + to create a bid task, take photos of the issue, add measurements. AI generates a bid report with pricing. Done on-site, not back at the office.
Approval & Out-of-Scope Work
Capture work that is outside the original scope. Create approval tasks, document with photos, get client sign-off — all from the field.
AI Invoice Generation
Completed tasks auto-convert into invoice line items. AI pulls descriptions, amounts, and photo counts. Export a professional PDF in one tap.
Mark Complete from Field
Your crew finishes everything on-site. Check in, complete tasks, take photos, generate documents. Nothing left for the office.
Built for crews in the field
GPS verification, watermarked photos, video capture, and shareable links — everything your clients demand as proof of work.
GPS Check-in / Check-out
Crew checks in at the property. GPS verifies their location — Green (verified), Yellow (nearby), Red (too far). Time on-site is tracked automatically.
Photo Watermarking
Every photo is auto-stamped with date, time, GPS coordinates, and verification status. Tamper-proof documentation your clients trust.
Completion Certificates
Generate professional PDF certificates with map, categorized photos, and verification data. Same format your clients expect from Pruvan.
Video Capture
Record videos tied to specific work orders and tasks. Document walkthroughs, damage, or complex conditions that photos alone cannot capture.
Real-Time Team Chat
Internal team threads and per-crew channels. Share photos, files, and videos. Reply threading, read receipts, and unread counts.
Shareable Photo Links
Generate an expiring link that shows your client all photos organized by task. They see exactly what was done — no email attachments needed.
Run the business, not just the jobs
Client management, accounting, map view, and automated reminders. Your back office in one dashboard.
Client Management
Track clients by type — Banks, National Companies, Regional Companies, Realtors. Contact info, work order history, and payment tracking per client.
Team Management
Admin, Manager, and Field Crew roles. Invite members, assign to work orders in bulk, and control access levels.
Full Accounting (AR/AP)
Track invoices, bills, payments received, vendor payments, chargebacks. See profit & loss, income by client, expense by crew. All in one place.
Map View
See all your work orders plotted on a map. Filter by status, priority, or crew member. Know where every job stands at a glance.
Automated Reminders
Due today, past due, rework pending — reminders are auto-sent to crew chat threads. Nothing slips through the cracks.
Dashboard & Analytics
Real-time overview of active work orders, completion rates, revenue, outstanding payments, and team performance.
The details that matter
Offline Mode
Work without cell signal. Actions queue locally and sync when connectivity returns.
Spanish Translation
AI-powered translation for bilingual crews. Tasks and instructions in both languages.
Rework Flow
Manager sends rework with specific items. Crew gets a rework task with photo buckets. Full history tracked.
Bulk Operations
Assign, change status, or delete multiple work orders at once. Built for companies managing hundreds of orders.
Work Order Notes
Internal notes visible only to admin/managers. Keep sensitive info separate from field crew instructions.
Status Lifecycle
Full tracking: Unassigned → Assigned → In Progress → Complete → Submitted → Paid. Every change logged with timestamps.
Ready to run jobs from the field?
Start free — $0 for 14 days. Cancel anytime.